Computer Systems Lab
Connecting & Supporting the Computer Sciences Department
Printing from Windows computers not managed by the CSL

Printing from Windows Computers not managed by the CSL

To print from a computer not managed by the CSL, you will need to use the Department VPN .

Before adding the printer on Windows, install or extract the correct driver for the printer you are configuring .

Windows 7

  • Open Start Menu
  • Select Devices and Printers
  • Select Add a printer
  • Select Add a network, wireless or Bluetooth printer
  • Select The printer I want isn't listed
  • Select Add a printer using TCP/IP address or hostname and click Next
  • Enter the following parameters for the printer hostname/IP address
    • Device type: TCP/IP Device
    • Hostname or IP address: print-gw.cs.wisc.edu
    • Port name: printer name example: copier-6
    • Uncheck Query the printer and automatically select the driver to use
    • Click Next
  • You may see a long delay on the Detecting TCP/IP port screen before the next screen is available for input. Please be patient; this delay is expected.
  • Select Device Type: Custom then click Settings
  • Enter the following Port Settings
    • Protocol: LPR
    • LPR Settings Queue Name: enter queue name (example: copier-6)
    • Check LPR Byte Counting Enabled
    • Click OK
  • Click Next
  • Select the printer manufacturer and model to use the driver you installed above. If you can’t find the model you are interested in adding, the file you downloaded may be an exe file which will extract the needed drivers to a folder. You will need to specify this folder by clicking Have Disk... and navigating to the driver you downloaded above.
  • Click Next
  • Specify the name of the printer (for example Copier 6, but it’s your choice as to what you want to name it), then click Next
  • On the Printer Sharing screen, select Do not share this printer and click Next
  • You may want to disable the Set as the default printer option (your choice)
  • Click Finish

If you are an international student, or your PC or copy of Windows came from a foreign country, you may need to change the default paper size from A4 to Letter.

  • Go to Devices and Printers, if it is not already open.
  • Right click on the printer you just added. Click Printing Preferences
  • You will be presented with a window that gives you the option to select paper size.
  • Select Letter (8.5" x 11") from the drop-down box if it is not already selected.

    (Please note that window you see may be different from the example picture depending on what printer you added.)
  • Click OK.

Windows XP

  • Open Start Menu
  • Select Settings
  • Select Printers
  • Run Add a new Printer
  • Check Local printer
  • Un-check Automatically detect plug-and-play printer
  • Check New Port
  • Select Standard TCP/IP port
  • Input the Printer Name: print-gw.cs.wisc.edu
  • Input the Port Name: Use the name of the printer you want to use
  • (this takes a while)
  • Select Custom Settings
  • Check LPR
  • Input the Queue Name: Use name of the printer you want to use (2a, 3a, copier-5, etc)
  • Check Use LPR byte count
  • Name the port by the name of the printer
  • Check No port sharing
  • Select a printer driver to use with the printer

If you would like to use copier-5's finisher for advanced features such as stapling, follow these additional steps:

  • Enter the properties for the printer you have set up for copier-5 (Enter the Control Panel, open Printers and Faxes, right-click the printer and select properties)
  • Click the accessories Tab
  • Uncheck “Copy Tray” and check “Finisher SR970”
  • Click OK
  • This should make the advanced features on copier-5 available to you.